PREPARED BY:
Planning and Strategic Initiatives Department
DATE:
November 20, 2023
SUBJECT:
Annual Service Plan Q3 2023 Reporting
BACKGROUND/PURPOSE
In 2018, the Ontario Ministry of Health (MOH) introduced a new Annual Service Plan (ASP) that Health Units are required to submit each year. To ensure a single and integrated approach to evaluating progress on this requirement, the Planning and Strategic Initiatives (PSI) department worked with the Information Technology (IT) department to align our planning system with the provincial Ontario Public Health Standards requirements to provide quarterly progress reports.
CURRENT INITIATIVES
Q3 Intervention Work Plan Progress
Project Leads have submitted individual progress reports for work plans in their programs for Q3, 2023.
The 2023 Annual Service Plan - Q3 Status Report indicates:
- For external client facing programs, there are 139 workplans in progress, 4 were completed, and 77% are on target.
- For internal organizational programs, there are 36 workplans in progress and 67% are on target.
Annual Service Plan Development for 2024
Planning for 2024 began in July, 2023. Programs have been selected to be active in the WEHCU’s 2024 service plan and their descriptions updated. The Intervention Work Plans (IWP) that support these programs have been prepared and are currently being reviewed for final approval and budgeting.
2023 Operational Plan Reporting
Q2 STATUS REPORT
Reporting Structure
This report provides a status summary for Intervention Work Plans (IWP) in the 2023 Annual Service Plan that were in active and in progress during Q3 (July 1 through September 30).
The project lead for each active IWP was asked to provide a progress report on their work. The status updates consisted of the following categories:
- On Target (the intervention is progressing at the planned pace)
- Variance (the intervention is behind the planned pace)
- Complete (the intervention has been completed)
- Deferred (current work on the intervention has been stopped – with potential to continue next year)
- Cancelled (the intervention will no longer occur)
If the intervention was identified as ‘Variance’, ‘Deferred’, or ‘Cancelled’, a reason was provided. In these cases, the most relevant reason was selected from the following list:
- Adjusted Program Priorities (program priority alterations resulted in changes to the IWP)
- Human Resource Issue (staffing circumstances resulted in changes to the IWP)
- Partnership Limitations (external partner(s) did not to meet their obligations)
- Public Health Emergency (a significant emergency resulted in changes to the IWP)
- Internal Resource Limitation (financial, material, or internal support limitations resulted in changes to the IWP)
- External Resource Limitation (External financial, material, or internal support limitations occurred with partnerships, collaborations, funding, or regulations)
It is important to note that reporting reflects a snapshot summary of progress made on interventions based on the predetermined milestones for the intervention for this quarter. This does not necessarily represent the amount or scope of work captured under each program.
Operational Plan Status Summary
Part 1: External Community Facing Programs
Overall Quarterly Status Summary
There were 139 active external interventions evaluated for progress in Q3 2023, and 99 of the interventions were reported to be on target. 4 workplans were completed this Quarter. Of all active interventions, 77% are currently on target.
Figure 1 displays the percentage of interventions that were reported on target, indicated a variance, deferred, cancelled, or were completed.
Of the 139 interventions in progress in Q3, 30 (22%) experienced a variance from the target. Figure 2 provides a summary of the reasons for the variances.
Of the active interventions that were deferred, cancelled, or varied from the target, the most common reason given was availability of human resources (39%), this was followed by adjusting program priorities (28%).
Year to Date Progress Summary
|
Quarter (2023) |
# Active Workplans |
# Workplans Completed |
# Workplans Deferred |
# Workplans Cancelled |
% Active Workplans On Target |
|---|---|---|---|---|---|
|
Q1 |
130 |
1 |
0 |
0 |
84% |
|
Q2 |
138 |
0 |
0 |
0 |
83% |
|
Q3 |
139 |
4 |
6 |
0 |
77% |
Program Quarterly Status Summary
All interventions are directly tied to programs and program objectives. Figure 3 displays a summary of the status updates for each WECHU program based on the number of interventions that were on target, varied from target, were completed, were deferred, or were cancelled.
Part 2: Internal Corporate Programs
Overall Quarterly Status Summary
There were 36 interventions in progress in Q3 2023 with 12 (33%) reporting a variance.
Figure 4 displays the percentage of interventions that were on target, reported a variance, were deferred, were cancelled, or were completed.
Of the 36 internal interventions in progress, 12 (32%) were either deferred, cancelled, or varied from the target. Note: no work plans were deferred or cancelled in this quarter. Figure 5 provides a summary of the reasons for variances, deferrals, or cancellations.
Of the interventions that have a variance, the most common reason given was adjusted program priorities (34%) and followed by availability of human resources (33%).
Program Quarterly Status Summary
All interventions are directly tied to programs and program objectives; Figure 6 displays a summary of the status updates for each WECHU program based on the number of interventions that were on target, varied from target, were completed, were deferred, or were cancelled during this quarter.