PREPARED BY:
Planning and Strategic Initiatives Department
DATE:
September 21, 2023
SUBJECT:
Annual Service Plan Q2 2023 Reporting
BACKGROUND/PURPOSE
In 2018, the Ontario Ministry of Health (MOH) introduced a new Annual Service Plan (ASP) that Health Units are required to submit each year. In order to ensure a single and integrated approach to planning the Planning and Strategic Initiatives (PSI) department worked with the Information Technology (IT) department to align our planning system with the provincial Ontario Public Health Standards requirements.
CURRENT INITIATIVES
Q2 Intervention Work Plan Progress
Project Leads have provided individual progress reports for work plans in their programs for Q2, 2023. The 2023 Operational Plan Reporting – Q2 Status Report indicates that:
- For external client facing programs, there are 138 workplans in progress and 83% are on track.
- For internal organizational programs, there are 38 workplans in progress, 2 were completed, and 63% are on track.
Plan Development for 2024
Planning for 2024 began in July, 2023. Program descriptions, planned major activities, and priority population groups have been updated. Program leads have also begun to create their individual workplans with expected completion this Fall.
2023 Operational Plan Reporting
Q2 STATUS REPORT
Reporting Structure
This report provides a status summary for intervention work plans (IWP) in the 2023 Annual Service Plan that were in progress during Q2 (April 1 to June 20).
The project lead for each active IWP was asked to provide a progress report on their work. The status updates consisted of the following categories:
- On Target (the intervention is progressing at the planned pace)
- Variance (the intervention is behind the planned pace)
- Complete (the intervention has been completed)
- Deferred (current work on the intervention has been stopped – with potential to continue next year)
- Cancelled (the intervention will no longer occur)
If the intervention was identified as ‘Variance’, ‘Deferred’, or ‘Cancelled’, a reason was provided. In these cases, the most relevant reason was selected from the following list:
- Adjusted Program Priorities (program priority alterations resulted in changes to the IWP)
- Human Resource Issue (staffing circumstances resulted in changes to the IWP)
- Partnership Limitations (external partner(s) did not to meet their obligations)
- Public Health Emergency (a significant emergency resulted in changes to the IWP)
- Internal Resource Limitation (financial, material, or internal support limitations resulted in changes to the IWP)
- External Resource Limitation (External financial, material, or internal support limitations occurred with partnerships, collaborations, funding, or regulations)
It is important to note that reporting reflects a summary of progress made on interventions based on the predetermined milestones for the intervention. This does not necessarily represent the amount or scope of work captured under each program.
Operational Plan Status Summary
Part 1: External Community Facing Programs
Overall Quarterly Status Summary
There were 138 external interventions in progress in Q2 2023, and 115 (83%) of the interventions were on target.
Figure 1 displays the percentage of interventions that were on target, reported a variance, deferred, cancelled, or were completed.
Of the 138 interventions in progress in Q2, 24 (17%) experienced a variancefrom the target.Figure 2 providesa summary of the reasons for the variances.
Of the interventions that were deferred, cancelled, or varied from the target, the most common reason given was availability of human resources (54%), this was followed by adjusted program priorities (25%).
Program Quarterly Status Summary
All interventions are directly tied to programs and program objectives; Figure 3 displays a summary of the status updates for each WECHU program based on the number of interventions that were on target, varied from target, were completed, were deferred, or were cancelled.
Part 2: Internal Corporate Programs
Overall Quarterly Status Summary
There were 38 interventions in progress in Q2 2023, 24 (63%) of the interventions were either on target or completed.
Figure 4 displays the percentage of interventions that were on target, reported a variance, were deferred, were cancelled, or were completed.
Of the 38 internal interventions in progress, 12 (32%) were either deferred, cancelled, or varied from the target. Note: no work plans were deferred or cancelled in this quarter. Figure 5 provides a summary of the reasons for variances, deferrals, or cancellations.
Of the interventions that have a variance, the most common reason given was availability of human resources (42%), this was followed by adjusted program priorities (33%).
Program Quarterly Status Summary
All interventions are directly tied to programs and program objectives; Figure 6 displays a summary of the status updates for each WECHU program based on the number of interventions that were on target, varied from target, were completed, were deferred, or were cancelled during this quarter.